Last edit: 30/08/2018

Privacy Statement Codam Coding College

Introduction

Your privacy is important to us. We aim for a careful treatment of personal data of everyone who is or attempts to enrol to Codam. This privacy statement describes why and how we collect and use personal data and provides information about individuals’ rights. It applies to personal data provided to us, both by individuals themselves and by other means.

Codam offers revolutionary programming education to people between 18 and 30 years old. Officially licenced to 42 (located 96 Boulevard Bessières, 75017 Paris), we are part of a worldwide network of coding schools. Within the network, all schools use the same curriculum, intranet and tools.

This statement applies to all activities (including the activities via the website) of Codam. As a licenced 42 school, data is both stored with Codam and 42. This Privacy Statement was last amended on date. We may amend this Privacy Statement from time to time.

CHAPTER 1: Personal data we collect

Codam collects personal data from you, through our application website and during the curriculum. You provide some of this data directly, and we get some of it by collecting data about your progress in the curriculum and your interactions within the school.

The personal data collected from you are used for educational purposes. Our educational model requires some personal data to participate. We rely on a variety of legal reasons and permissions (“legal bases”) to process data, including necessity to enter into and perform contracts, legitimate interest and with your consent.

1.1 Contract

We collect most of your personal data for the purposes of performing the educational model and fulfilling certain contractual obligations. If you do not provide the personal data listed below, you may not be allowed to attend the programme.

The data we collect depends on the context of your interactions with Codam. We distinct the following phases in which the data we collect can include the following:

  • Registered at application website
    • Name and address;
    • Telephone number, email address;
    • Date of birth, sex.
  • Participating in Selection Piscine (in addition to above)
    • Country of birth;
    • Emergency contact (name and telephone number);
    • Profile picture;
    • Time in school (check-in/check-out);
    • Study progress and other study-related data;
    • Video surveillance within the building;
    • Any personal experiences in the event of the student consulting the educational staff.
  • Participating in curriculum (in addition to above)
    • Internship contract (company name, salary, evaluations)
1.2 Legitimate interest

Besides the necessity to enter into and perform contracts, we collect and use data based on legitimate interest, such as to carry our general statistics and safeguard the quality of education. To limit privacy impact on the individual, personal data is anonymised before it is used for data analysis.

1.3 Consent

If none of the above bases for processing apply, then we will request your consent to process certain personal data. An example of a situation for which we could ask for your consent is making photos/videos. You are free to withdraw your consent at any time.

CHAPTER 2: Purpose collecting personal data

We collect personal data for the purposes of our service provision, within the framework of education, and in order to execute our peer-to-peer education model.

Personal data is processed by the following purposes:

  • Registration for the purposes of education;
  • Administrative purposes, to enable access to the curriculum;
  • To manage curriculum details and online services to facilitate study supervision;
  • Information purposes;
  • Information on your study account, your study status and other (necessary) information from Codam;
  • Conducting general statistics;
  • Ensure safe and healthy student environment.

CHAPTER 3: Where we store and process personal data

Personal data collected by Codam, is stored in Amsterdam and in the data center of 42 in Paris. As a licenced school Codam and 42 have a shared responsibility in processing your personal data. We ensure that the data we collect under this privacy statement is processed according to the provisions of this statement and the GDPR requirements.

We have arranged that if you want to exercise your rights, such as your right to access, correct, erase, restrict, object or port personal data, or if you have any questions or complaints about processing your personal data, you can contact Codam.

CHAPTER 4: How to access and control your personal data

You can access and control most of your personal data on the Codam Intranet. We have arranged that if you want to exercise your rights, such as your right to access, correct, erase, restrict, object or port personal data, or if you have any questions or complaints about processing your personal data, you can contact Codam at legal@codam.nl.

You may request that your data be erased, although this is only possible insofar as this allows Codam to continue to fulfil perform its core business (education). If it is not possible to erase your data, we will pseudonymise or anonymise your personal data to the fullest extent possible.

CHAPTER 5: Keep your personal data safe

We have taken measures to keep your personal data safe. We have taken appropriate technical and organisational measures to prevent loss or unlawful processing of personal data. For example, staff authorised to view it on the grounds of their role can only view your personal data.

Your personal data will not be rented, sold or otherwise shared with or provided to third parties.

In case of a (potential) data leak, this will be reported to the supervisory authority within 72 hours of discovery. It will be handled in accordance with the specific provisions on Data Leaks as contained in the relevant laws and regulations, as described in the policy rules on the duty to report data leaks of the Dutch Data Protection Authority.

CHAPTER 6: Cookies

We store general visitor statistics on our website to analyze our online performance and improve the functionalities. Please find the cookie statement here [link].

CHAPTER 7: Questions

Do you have any specific questions or comments about our Privacy Statement based on this information? If so, do not hesitate to get in touch with us (legal@codam.nl)